Student Employee - New Hire Paperwork
Welcome to the largest group of students on campus: the on-campus student employees! We are excited for you and your new position where you will get involved on campus while gaining personal and professional skills.
At UNI, student employment is more than a paycheck. From doing research between classes next to an accomplished professor, or leading an exercise class to keep your fellow Panthers healthy or assisting with an event for a national leader visiting campus. These are just a few of the 200+ unique jobs at UNI that over 2,000 student employees work in to prepare themselves for life after graduation.
Students at UNI can work up to 20 hours per week (40 hrs during breaks). The vast majority of the positions do not require Federal Work Study.
New Hire Paperwork
Form 1: I-9
1. Section 1 of the I-9 can be completed online and should be done on or before the first day of work.
2. Section 2 must be completed in-person with a official university representative no later than 3 days after the student's start date. The new hire must bring original identification.
Students can meet with Career Services staff in 102 Gilchrist, M-F, 8-4:30 to complete their I-9. Students working for Dining Services can also complete Section 2 with one of the Dining representatives.
Form 2: W-4
To complete this section, the new hire will login to eBiz, the employee management system for UNI. Once logged in, select "UNI Student Employee Self Services" and then "W-4 Form Withholding Allowance."
Complete both the federal and state W-4 tax forms. If you do not complete your W-4 forms, your withholding will default to single with no other adjustments. This may result in a higher tax liability. For insight into completing the W-4, read the IRS FAQ or email payroll@uni.edu.
Form 3: Direct Deposit
A direct deposit form must be completed. You will be given the form to complete when you meet with Career Services for your I-9.
Changes to your direct deposit information can be done through eBiz.
Employment Verification
The new hire will need to bring original identification [A or B+C] to the Office of Career Services at 102 Gilchrist Hall between the hours of 8 a.m.-4:30 p.m., Monday through Friday.
In accordance with federal law, original documentation (photocopies/pictures are not allowed) must be verified in-person.
If you need a replacement Social Security Card, you may request one and bring the receipt to Career Services to begin work.
Please bring your original identification [A or B+C] to one of the following staff members:
- Piazza Dining, Jeff Ager
- 23rd Street Market, Chris Kenaga
- General in the Main Office of Redeker, Carol Fletcher or Karen Paulsen
Prior to completing the I-9, please meet with Cheryl Klahsen in payroll, 103 Gilchrist, to complete hiring paperwork.
Present a VISA, Passport, I-94, I-20, DS2019 and I-797.
The new hire will need to bring original identification [A or B+C] to the Office of Career Services at 102 Gilchrist Hall between the hours of 8 a.m.-4:30 p.m., Monday through Friday.
In accordance with federal law, original documentation (photocopies/pictures are not allowed) must be verified in-person.
If you need a replacement Social Security Card, you may request one and bring the receipt to Career Services to begin work.
Please bring your original identification [A or B+C] to one of the following staff members:
- Piazza Dining, Jeff Ager
- 23rd Street Market, Chris Kenaga
- General in the Main Office of Redeker, Carol Fletcher or Karen Paulsen
Prior to completing the I-9, please meet with Cheryl Klahsen in payroll, 103 Gilchrist, to complete hiring paperwork.
Present a VISA, Passport, I-94, I-20, DS2019 and I-797.
Welcome to the team!
We have attached some quick links to resources you may find helpful.
If you have any questions, contact Career Services at 319-273-6857 or careerservices@uni.edu.