Best Practices for Student Employment
Hiring a student employee at UNI is as easy as 1-2-3. Our goal is to provide students with valuable workplace experience while fulfilling the mission of UNI. If you have any questions during the process, contact Career Services at (319) 273-6857 or email@example.com. We encourage all employee managers to become familiar with the UNI Student Employee Policy 3.19.
1-2-3's of Hiring a Student Employee
At UNI, we use a Student Employment Approval Form (SEAF) as an HR management form to complete functions including hiring, payment, and management set-up. To hire a student, faculty and staff need to have access to complete a SEAF. To gain access:
- Login to the Security Request System
- Start a Role Request with the following options:
- System: EBusiness
- Role Name: SEAF Preparer, click "Search"
- Role: Department Name > Add Role Request > Submit
Once you have selected your student(s), send them to Career Services in 102 Gilchrist Hall to complete their I-9 hiring paperwork. Make sure to remind the student(s) that they are required to show the original of the necessary identification documents to complete the federal I-9. Your student will also need their bank information to complete their direct deposit.
Hiring an International Student
If you are hiring an international student, that student will need to meet with Cheryl Klahsen in Payroll (103 Gilchrist Hall). International students will need to present a VISA, Passport, I-94, I-20, DS2019, and I-797. By US Federal Law, international students are limited to 20 hours of work per week during the academic term and 40 hours per week during breaks.