Student Employee - New Hire Paperwork

Welcome to the largest group of students on campus: the on-campus student employees! We are excited for you and your new position where you will get involved on campus while gaining personal and professional skills.

At UNI, student employment is more than a paycheck. From doing research between classes next to an accomplished professor, or leading an exercise class to keep your fellow Panthers healthy or assisting with an event for a national leader visiting campus. These are just a few of the 200+ unique jobs at UNI that over 2,000 student employees work in to prepare themselves for life after graduation.

Students at UNI can work up to 20 hours per week  (40 hrs during breaks). The vast majority of the positions do not require Federal Work Study.

New Hire Paperwork

I-9

  • Section 1 can be completed online through UNI Works once the supervisor has submitted the hire information and must be completed on or before the student's start date.
  • Section 2 must be completed in person with an official university representation no later than 3 days after the student's start date. The new hire must bring the original of their identification documentation, copies cannot be accepted.
  • Students can meet with Career Services staff in Maucker Union 063 M-F, 8-4:30 to complete Section 2. Students working for Dining Services can also complete Section 2 with one of the Dining representatives.

     

W-4s and Direct Deposit

These forms can be completed though UNI Works on the student's start date.

  • If you do not complete your W-4 forms, your withholding will default to single with no other adjustments. This may result in a higher tax liability. For insight into completing the W-4, use the IRS Tax Withholding Estimator.
  • Direct Deposit is required for all student employees.
  • If you have any questions about either of these forms please contact Payroll at payroll@uni.edu or 319-273-2162.

     

International Students

If you are not a U.S. Citizen, in addition to completing the I-9, you will also need to meet with payroll accounting staff to determine appropriate taxation of your income. Please contact intlpayroll@uni.edu to arrange for that meeting. If you would like assistance in completing the I-9, they can also serve as a preparer or translator to assist you with this during that meeting.

FAQs

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Jobs are posted daily throughout the year. Some employers will post as early as six months in advance and others will post days before expected start date. There is no "best" time to start looking/applying.